Download the Win Matrix
  • The Win Matrix (Formerly the Ops Matrix) is a tool for tracking your most important activities to reach your goals
  • The entire setup of the Win Matrix can be done in under 10 minutes. Once you’re setup, tracking your daily wins takes less than 20 seconds a day.
  • The Win Matrix gives you the power to
    • Make a plan to reach your goals
    • Track your daily wins in less than 20 seconds a day
    • Track when you are following your plan at least 85% of the time
    • Get early feedback when you need to change or fine tune your plan
    • Share your wins with a winning team using the live scoreboard
    • Optimise and adjust your plan to your changing circumstances, changing moods and changing levels of motivation.
    • Build consistency, so that you can make continuous progress towards your goals for 6 months and longer, instead of just days and weeks.  
  • Video: Using the 85% rule and the Ops Matrix to reach your goals and build great habits
  • Video: Ops Matrix Easy Setup Walkthrough
  • Get your own Win Matrix (Mobile)  **This is actually easier to setup on a computer, but I haven’t made those instructions yet
    • Hit the green “Get the Win Matrix” button
    • Go the the three dots menu, “share and export”, “make a copy”
    • Choose name and location to save your copy of the Win Matrix
  • Getting Started
    • Go to “Setup” tab
    • Enter your name and your starting date
    • Go to the “Win Matrix” tab
    • Add or edit your habits
      • Use the notes section if required. eg… 3/7 means to complete the habit 3 times per week
  • Make a shortcut
    • Hit the Tick, and then hit the back arrow
    • Find the file you just made in Google Drive, select the three dots, scroll down and select “Add to Home screen”
  • You’re here because someone has invited you to join their scoreboard. You will need to share your Win Matrix Scores with them. Here’s how…
    • Open your Win Matrix
    • Select the three dots menu, “share and export”, “manage people and links”
    • Under link settings, change the “restricted” setting to “anyone with this link can view”
    • Hit the link icon in the top right corner to copy the link
    • Send the link you just copied to the person running the scoreboard
    • The scoreboard owner will add you to the scoreboard, and send you a link so that you can view and setup your own scoreboard
  • Your Scoreboard Links
    • By this stage, you should have two links to your team scoreboard. If you haven’t got these links, message your team scoreboard owner so they can be sent to you
      • Team Scoreboard link (mobile) which is designed to work with your mobile phone widget.
      • Team Scoreboard link (standard) which is designed to work with your computer
  • Scoreboard setup
    • The ideal setup is to have a scoreboard widget on your phone, and a permanent scoreboard displayed on a separate computer. The fastest way to get started is to simply create a shortcut to the scoreboard on your phone.
    • Setup a shortcut to Scoreboard on your phone
      • iPad or iPhone
        • Launch “Safari” app.
        • Enter the link to your team scoreboard
        • Tap the icon featuring a right-pointing arrow coming out of a box along the top of the Safari window to open a drop-down menu.
        • Tap “Add to Home Screen.” The Add to Home dialog box will appear, with the icon that will be used for this website on the left side of the dialog box.
        • Enter the name for the shortcut using the on-screen keyboard and tap “Add.” Safari will close automatically and you will be taken to where the icon is located on your iPad’s desktop.
      • Android
        • Launch “Chrome” app.
        • Enter the link to your team scoreboard
        • Tap the menu icon (3 dots in upper right-hand corner) and tap Add to homescreen.
        • Enter a name for the shortcut and then Chrome will add it to your home screen.
    • Scoreboard widget on phone (Android or Iphone)
      • Setup a live scoreboard widget (Android)
        • Download “Widgetify” from the Play Store
        • Open Widgetify and hit the red “+” symbol to create your widget
        • Hit on the widget to configure
        • Enter your mobile scoreboard link and hit the arrow button to load the Scoreboard
        • Resize and adjust the box as necessary until you get a good fit, then hit “save”
        • Follow the setup recommendations in widgetify about settings for “Don’t optimise”
        • Exit to your homescreen, and press on the widget again, and hit “Settings”
        • Change the update interval to 30 minutes
        • Toggle on the “Metered Connection” option
        • Move and resize the widget as necessary
      • Setup a live scoreboard widget (iPhone)
        • Download “Widget Web” from App Store
        • Open Widget Web and select Add Web Page
        • Enter the link for your mobile scoreboard
        • Move the box to get the right fit
        • Press done
        • Press any where on iPhone until icons jiggle. Then press plus in top hand corner
        • Choose widget size and click add widget
        • Click and hold on where it says to do so
        • Select “Edit Widget”
        • Click on “selected source”
        • Select Source
        • Exit out so selected source is changed
        • Then click home page in background. The widget then shows the selected source/link
    • Permanent scoreboard using a separate computer
      • On a separate computer, open chrome and open the link to your standard team scoreboard
      • Install Tab Reloader Extension
        • https://chrome.google.com/webstore/detail/tab-reloader-page-auto-re/dejobinhdiimklegodgbmbifijpppopn?hl=en
        • Select “Add to Chrome”
        • Select “Add Extension”
        • Go to your Scoreboard page
        • Select the jigsaw icon in the top right of your browser to open your extensions. Go to the Tab Reloader extension and open it
        • The default settings are good, so hit the “start reloading” button
        • Click somewhere else on the page to minimise the window. (Clicking on the “X” will stop the tab from auto refreshing)
      • Stop your screen from turning off
        • Mac:
          • Click the Apple logo in the upper right corner of the screen.
          • Click System Preferences.
          • Click Energy Saver.
          • Click the slider and move it to Never, which is all the way to the right.
          • Your Mac screen will now stay on all the time unless you manually select Sleep from the Apple menu.
        • Windows
          • Go to Settings > System > Power & Sleep
          • Under the Power & Sleep section set the screen to turn off Never for both “On battery power” and “when plugged in.” If you are working on a desktop there will only be the option for when the PC is plugged in
      • Zoom in or out on the scoreboard to get the right fit.
        • Zoom in:
          • Windows and Linux: Press Ctrl and +.
          • Mac: Press ⌘ and +.
        • Zoom out:
          • Windows and Linux: Press Ctrl and -.
          • Mac: Press ⌘ and -.
        • Use full-screen mode:
          • Windows and Linux: Press F11.
          • Mac: Press ⌘ + Ctrl + f.
  • The Win Matrix is an extremely simple tool to use.
  • Enter your planned activities along the top
  • Mark off the activities each day with a Win, Bye, or Change
    • W=Win.. If the activity is completed according to the plan, mark it as a “win”
    • C=Change.. If the activity is not completed according to the plan, mark it with the orange “change” signal
    • B=Bye.. If the activity is not required that day, mark it as a “Bye”
  • What is the orange “Change” “C” signal?
    • The short answer: If an activity has more than one change signal in a week, you should probably change the activity to something more achievable or delete it.
    • The longer answer: The change signal helps you set your plan according to the 85% rule. You want all of your activities to stay above an 85% win rate. If you get one “Change” signal in 7 days, that means that the very best score 7 day average score you could possibly get for that activity is 86. That is fine. If you get two “Change” signals in a week, the best 7 day average score you could possibly get is 71. A score of 71 is not optimal. You don’t have to change, but you probably should. It means your plan isn’t being followed at least 85% of the time.
    • If you try and stick to the same failing plan, it will bring your focus onto what you’re not doing, and that’s a big problem. Your losses aren’t going to get you any closer to your goals. Instead of a winning mindset, you end up with a losing mindset and you will quickly stop using the Win Matrix. To stay motivated, you need to focus on your wins. Keep racking up your wins by keeping your score above 85. Do this by having a realistic plan, that gives you wins. You don’t need to have big wins. Lots of consistent little wins add up. From little wins, big wins grow.
  • Tips when changing your plan
    • Use the 85% rule.
      • Make sure your plan is being executed at least 85% of the time. If it isn’t, it’s probably unrealistic and usually means something needs to change. If you try and stick to the same failing plan, it will bring your focus onto what you’re not doing, and that’s a big problem. Your losses aren’t going to get you any closer to your goals. Instead of a winning culture, you end up with a losing culture. By using the 85% rule, you can make a plan you can stick to. Once you’re sticking to a plan consistently, your Win Matrix starts showing you your wins stacked on top of more of your wins, and your scoreboard gives you a score that says “I am racking up wins”. This is backed by high quality peer-reviewed studies that show this gives the optimal levels of motivation and learning.
    • Don’t turn your wins into losses.
      • Especially when we are starting out, we tend to set pretty unrealistic plans. Sure we can keep it up for a couple of weeks maybe, but as a long term plan, it never stood a chance. Then the problem is that we have a tendency to think that changing the plan to something more realistic is a huge loss, Don’t do that! In reality it is the exact opposite. You’ve just racked up a heroic level of wins, followed by a normal level of wins. Remember, a win is anything that gets you closer to your goal. If you went to the gym 7 days last week, and only went once this week, that means you had 7 wins last week, and you had one win this week. If one workout a week is your new plan, because 7 days a week is no longer realistic now that all that initial willpower has seeped out, then adjust the plan to reflect the fact, and it is a fact, that each week you are going to rack up one win that is going to bring you closer to your goals.
    • Overcompensate
      • Don’t be afraid to overcompensate in your new plan when the previous plan wasn’t feasible. When a plan is not being followed, it may be life circumstances, but it is often that we pushed ourselves so hard that we are pretty beat up physically or mentally. Cut yourself some slack so you can rack up some wins. Turn your 10km/day running plan into 1km 3 times per week. You can always change it back to something more challenging once you are feeling recovered. Remember not to turn your wins into losses. Your new plan will have you racking up 3 wins each week.
    • 5 Whys
      • Why aren’t you following your plan? Use the five why’s method to see if you can find the root cause for the activity not being completed. This could unlock another key activity that makes all the difference in you achieving your goals.
    • Think long term
      • 6 months of little wins is a big win. When you’ve done something for 6 months, that you were never able to do before, it is a huge confidence boost. On top of that, you will also get the real benefit of having completed that activity for 6 months. There is a lot of satisfaction in a realistic plan being executed longer than you have ever done before. In fact, it is honestly ground breaking and the most rewarding part of the system. What would you prefer to have on your record?  A burst of exercise for a month followed by burnout, or 3 workouts a week for a year?
    • Connect your plan to your goals
      • Success is not in checking a box. The whole point of following the plan is to get you closer to your goals. If you aren’t motivated to follow your plan, perhaps you’ve lost touch with why you made the plan in the first place. Perhaps your goals have changed. If your goals have changed, then it is time for a new plan. Don’t be afraid to start fresh.
  • Using the Notes Section
    • Use the notes section to write a short note to make the context and frequency of your activity easy to see
      • Examples of notes for frequency
        • 3/7 = 3 times per week
        • work days = activity only needs to be done on work days
      • Examples of notes for context
        • home = activity only done when you are staying at home
        • away = activity only done when you are staying away from home
        • all = activity done regardless of location
    • If you want extra detail, use the “insert note” option by long pressing on the cell.
      • Example of extra detail I have in my “Inboxes + Messages” activity. It’s basically a checklist of the things I need to do to mark the activity as complete. You can insert any note you want that is useful to you.
        • Physical Intray
        • Gmail
        • Dynalist
        • Gkeep
        • Whatsapp
        • Messages
  • Basic functions
    • Reordering your activities
      • You can drag and drop your activities to change the order
    • Adding a new activity
      • When adding a new activity, mark off all dates up to the starting date as a “Bye”
    • Deleting an activity
      • When deleting a new activity, delete the heading, the win standard and any notes. Then go to the starting date of your matrix, and delete all the entries from that date onwards.
    • Managing how many days to show in the matrix
      • Hiding rows
    • Copying your data to a new version of the Win Matrix
      • Copy all the headings, and then paste special (values only)
      • Copy all the win standards, then paste special (values only)
      • Go to the starting date of all your data, copy it all, and paste special (values only)
      • You will need to manually create new notes in your new matrix
  • Final Notes
    • The Win Matrix is the most important tool in the Record Breaker System. It has 4 components. Come back after you have taken the Ops Matrix for a spin, or feel free to read more on the Record Breaker System now. 
    • Record Breaker System components are;

      • Objective – A memorable qualitative description of what you want to achieve. Objectives should be short, inspirational and engaging. An Objective should motivate and challenge you or your team

        Key Results – These are a set of metrics that measure your progress towards the Objective. You should have a set of 2 to 5 Key Results. More than that and they are hard to remember

        • Lag measures – The hardest metrics to move directly, but the most important in defining success in reaching your objective
        • Lead measures – The easier metrics to move directly, and by moving them, you can move your lag measures

         

        Win Matrix (Ops matrix) – Your most important daily wins that will improve your key metrics and move you towards your objective

        Scoreboard – An always visible scoreboard to track your Key Results and Win Matrix

    • Record Breaker System